Hartlebury Church of England (Voluntary Controlled) Primary School

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Term Dates

For academic year 2019/20 - View all

Parent Teacher Association

Here at Hartlebury Church of England (Voluntary Controlled) Primary School we have a thriving and dedicated Parent Teacher Association. Our PTA organise school fetes, our annual bonfire celebrations, bake sales, Ice Pop Fridays, BBQs and so much more. Their help and support has allowed the school to fund laptops, iPads, a pond-dipping station and state-of-the-art interactive whiteboards, to name just a few.

The PTA are always looking for more support from new parents and carers and for new ideas.

There are three ways that you can become involved in the PTA:

  • become a committee officer
  • become a member of our events team
  • become a member of our willing helper list

If you require any further information regarding the PTA or would like to help in any way please visit the Hartlebury Church of England (Voluntary Controlled) Primary PTA Facebook page.
The committee would be delighted to hear from you.

PTA Members

  • Chair – Kirsten Webber
  • Secretary – Jenny Riches
  • Treasurer – Sally Chinn
  • Committee Member – Kate Jeffries

Upcoming PTA Events

Pupil Premium

The Pupil Premium is allocated to schools for children of statutory school age from low-income families who are known to be eligible for Free School Meals (FSM) in both mainstream and non-mainstream settings; to children who have been looked after continuously for more than six months and to children whose parents are currently serving in the armed forces. The allocation will include pupils eligible for FSM at any point in the last six years (known as the Ever 6 FSM measure).

Schools are free to spend the Pupil Premium as they see fit. However, we will be held accountable for how we have used the additional funding to support pupils from low-income families. From September 2012 we have been required to publish online information about how we have used the Premium. This will ensure that parents, and others, are made fully aware of the attainment and progress of pupils covered by the Premium and the extra support that they receive.

If you think you might be eligible for Free School Meals/Pupil Premium Funding, please download and complete the form below or speak to the school office for further details.  Alternatively, you can apply online http://www.worcestershire.gov.uk/applying_for_free_school_meals

The information below summarise how the school has spent the Premium over the last couple of years with evaluations of the impact it has had on pupil’s learning.

Pupil Premium Policies

  • Pupil Premium Report 2017-2018

    Submitted: Sep 2019 - Type: PDF

  • Pupil Premium Report 2018-2019

    Submitted: Sep 2019 - Type: PDF

School Uniform

Music Lessons

Learning a musical instrument in school with teachers from Severn Arts, is going from strength to strength. We offer music lessons in Guitar, Piano, Ukulele and Violin. Music Lessons take place during the school day in our Rose Room, for children in Years 2 to 6.

If your child is interested in learning a musical instrument within school, please speak to Miss Gledhill in the school office and she will gladly sort out the booking form, giving you all the information you need. Remember if you are in receipt of Pupil Premium you are entitled to 100% support with group lessons and 50% support with individual costs.

Some instruments will be provided in school, however other instruments will need to be provided from home or can be hired through Severn Arts.


Upcoming Lessons

Leave of Absence


 Application Form

As the Severn Academies Educational Trust we believe that regular attendance is vital. All schools within our Trust use the Application for Leave of Absence Form above. Each request will be reviewed using the information provided and a decision will be sent to you in writing.

Holidays During Term-time

As a parent/carer, you can demonstrate your commitment to your child’s education by taking your holidays during school holidays.

The Facts

We recognise that it is often expensive to take a holiday during school breaks and that is why some parents/carers may ask for term-time leave for their child. However, it is important that parents/carers carefully consider the implications of taking their child out of school during term time.

Research suggests that children who are taken out of school may never catch up on the coursework they have missed. This may affect test results and can be particularly harmful if the child is studying for final year examinations.

Children who struggle with English or Mathematics may also find it even harder to cope when they return to school, while younger children may find it difficult to renew friendships with their classmates.

Things to Consider:
There are times during a school year when a child may experience particular problems because of term-time leave such as:

  • Closeness to examinations or tests;
  • During GCSE and other examination courses;
  • During the first year at a new school;
  • At the beginning of a new school term.

If the school refuses a request for term-time leave and the child is still taken out of school, then the absence will be recorded as an ‘unauthorised absence’.

The Law

The law does not say that parents/carers have an automatic right to take their child out of school for holidays. It states that Headteachers may not grant any leave of absence during term-time unless there are exceptional circumstances.

Holiday prices and the fact that the parents/carers have booked before checking with the school are not ‘exceptional’ reasons.

If the child is away from school for a total of four weeks or more, the school may have to take the child ‘off roll’ unless there is a good reason for the continued absence, such as illness. In these circumstances it is up to the parent/carer to inform the school, as once removed from ‘roll’ there is no guarantee that the child will regain a place at the school.

In line with Worcestershire County Council Policy, an ‘unauthorised absence’ may be subject to a penalty notice fine of £60 payable per parent/carer per child, increasing to £120 each if not paid within 21 days. If this fine is not paid within 28 days this may lead to court proceedings.

Other absence from school will be authorised if it is for the following reasons:

  • Genuine illness;
  • Unavoidable medical/dental appointments (however try to make these after school if at all possible);
  • Days of religious observance;
  • Exceptional circumstances, such as bereavement;
  • Seeing a parent/carer who is on leave from the armed forces;
  • External examinations.

Other absence from school will not be authorised:

  • For any type of shopping;
  • Looking after brothers, sisters or unwell parents/carers;
  • Minding the house;
  • Birthdays;
  • Resting after a late night;
  • Relatives visiting or visiting relatives.
Every day is important. Please help your child not to miss any of this valuable time. We hope that when you have read this information you will consider that your child’s education is too important to take holidays during term time.

Internet Safety

Staying Safe Online

The following links are all great tips about how to stay safe online. They can be just for children, or for the whole family to join in with. You never know you might learn something new!

Parent Zone

With world-leading insights and various innovative and practical projects, we have an array of responses to the issues of the digital age. The internet amplifies many of the problems of young people.


Parent Info

Expert information to help children and young people stay safe online.


Disney's Internet Safety

Disney is committed to providing safe and entertaining experiences for all. We understand the dangers that exist online, and how it can be difficult to discuss online safety with your children. This page has been designed with this in mind, to help you and your family stay safe online.


Newsround Quiz - Internet Security

Think you're a bit of a quiz whizz? Then test your knowledge with these tough questions - will you score top marks or be left at the bottom of the class?


Thinkuknow - Online Safety and Advice

Come in to find the latest information on the sites you like to visit, mobiles and new technology. Find out what’s good, what’s not and what you can do about it. If you look after young people there’s an area for you too – with resources you can use in the classroom or at home.


Early Help

Our WHP Link Worker is:



The Wyre Forest and Hagley Project (WHP) is a service open to any parent or carer with a child attending a local primary school in Kidderminster, Bewdley, Stourport or Hagley.

WHP provide support early, helping to ensure that our pupils can make the most of their time in school. WHP are here to support your child and your family and can help with:

  • Improving school attendance
  • Avoiding exclusion
  • Emotional / behavioural issues
  • Relationship and family difficulties
  • Debt and money worries
  • Bereavement
  • Healthy relationships
  • And much more…

Our WHP Link Worker supports the work of our school and recognises the importance of strong home-school partnerships. WHP have worked with many of our children and parents since 2009, successfully addressing a range of issues that may affect home or school life.


If your child has recently started having a difficult time at school then we may suggest that you speak with our WHP Link Worker. If you feel that you could benefit from some support then please contact the WHP Link Worker direct or speak to school reception. Our WHP Link Worker is often also around on Parents’ Evenings, at new intake events or on the playground at the beginning or the end of the school day.

WHP also run friendly courses for parents in the local area. These are relaxed and informal and held in small groups. It’s a great way to meet a handful of other parents for support and to share ideas. All courses are FREE. Please call 01562 851292 (8.30am to 3pm, 24hr answer machine) to find out more and book your place, or speak to our Link Worker here in school.

Please visit the ContinU Trust website at www.continu.org.uk/whp for more information about the WHP service and for links to other sources of help and support for children, parents and families.

School Nurse Information

Your School Nurse is:

Hayley Salisbury

Contact us on

Public Health Nursing Service, School Health Nursing 1st and Primary Schools Leaflet


Download the School Nurse poster here


Nurse Services

  • Infection control
  • Immunisation advice
  • Healthy eating advice
  • Signpost and referrals to other professionals
  • Bedwetting and soiling advice
  • A&E follow up / hospital discharge support
  • Sleep issues
  • Dentals health advice
  • Allergies, anaphylaxis and auto injector training
  • Behaviour problems
  • Health assessments

ParentPay – our new online payment service

We are pleased to announce that all SAET schools will be accepting payments online for items such as dinner money, school trips and wrap around care. Using a secure website called ParentPay you will be able to pay online using your credit or debit card or continue to make cash payments at PayPoint stores. ParentPay is our preferred method of making payments to school.

Data Protection
We share data with ParentPay such as pupil name, age, year group, dietary information and key contacts. The system also holds information provided by ‘Payers’ at the point of activation. SAET’s lawful base for processing is that of performing a task carried out in the public interest.

What are the benefits to Parents and Pupils?

What are the benefits to our school?
The more parents that use ParentPay, the greater the benefit is to our school.
You can help us reduce workloads for all staff, creating more time to lend to educational support and the smooth running of the school.
Using ParentPay also ensures that all financial transactions are safe and secure – helping us to remove costs associated with us having to manage cash securely on the school premises.

How to get started with ParentPay
All parents/carers will receive their account activation letter, just follow the instructions in the letter to get started with ParentPay. Please speak to the school office if you need any assistance with this.

If you want to find out more about ParentPay go to: parentpay.com/parents



Could you spare 2-3 hours each week to visit a local family who are going through a difficult time?

Our volunteers offer emotional, practical and befriending support.
Training provided, expenses paid, on-going support.
Contact us for more details on 01562 825896.